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Apr122012

Going paperless? It's about time!


I tried to go paper-less many times in the past 10 years but there was always a difficult part in the process that made me give up. By nature I'm a lazy person so scanning and sorting my paper was a job I didn't want to do. I knew organizing and locating all these documents on my computer would be much easier then sticking them in folders in a ugly filing cabinet the whole time but I hadn't find Fujistsu ScanSnap just yet. 

Starting to use Evernote cloud service was a great help with the filing and sorting process of all my paper (will write about that later, here is the url: www.evernote.com). However I still needed a fast and easy way to scan documents before I shred them to hell. I bit the bullet and ordered Fujitsu's ScanSnap S1500. Costing over $400 it was a pricey scanner but worth every penny! Below I'll cover all the areas this amazing scanner beats everything else out there so you too can justify buying one.

Size & Portability
Having all kinds of gadgets on my desk, I didn't want one more thing to add to my collection. However I was pleasantly surprised by its size. Measuring only 11.5 x 6.3 x 6.2 inches, it is small enough to setup on any desk without big drama. Also folding paper feeder and output tray makes this little guy turn into a small box when not in use.

Speed & Range
Scanning duplex at 20 pages per minute, Fujitsu ScanSnap can run your paper trough it's glass faster then you can blink. Of course it does this while capturing both sides of the paper with one go. Any size paper between 2" square to 8.5" by 14" can be scanned through. 

Orientation & Mixed Sizes
Let's talk about the most amazing features of this scanner now. It will auto correct the the orientation of any scanned page. Meaning you put that page through upside down? No problem! ScanSnap will correct it in a snap. What if you scanned a small piece of paper and it went trough tilted? No problem! ScanSnap will correct the orientation. Last but not least, feel free to mix all sizes of paper at one go. Device's unique feeder will feed the paper through properly and adjust scan sizes based on each page.

Text Detection
Most of us scan documents to PDF files which we'll search for later. ScanSnap can detect and index all text in your scanned file so it can be searched later! This feature becomes a huge asset when you forget the name you gave to a scanned file and you need to find it badly.

Scan Profiles
Unique profiles can be configured for many tasks to automate scanning process. You can assign a default option for each time you scan (ie. save to a folder, attach to an email, send it to Evernote, scan to Google Docs, and etc.) or you can have the selection come up after each scan. 

Service & Warranty
Fujitsu's ScanSnap support team is excellent when it comes to helping you with anything and everything. Their call center response time is pretty quick and technicians are skilled. Fujitsu recommends replacing the pad assembly at 10,000 sheets and pick roller and 100,000 sheets, not sure what the related costs are for the replacement but I like the fact that they give you guidance on operating this gadget for the long run. 

Coming with a 50 page document feeder, Fujitsu ScanSnap is a mighty scanner. It's a crucial piece in the puzzle of going completely paper-less. As part of our consulting offerings we assist clients looking to free themselves from piles of paper. Are you ready to digitize your world?

 

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